Industry-specific solutions
Systems for education.
Scale your programmes without losing the personal touch. Applications, calls, enrolment and delivery connected in one student journey.
- Online academies
- Coaching programmes
- Training providers
- Tutoring companies
What gets in the way
Where education businesses lose time.
The same three problems come up again and again. Each one has a fix that does not depend on anyone remembering.
Applications, calls and payments are handled in separate tools
An application comes in through a form, the call is booked in a calendar tool and the payment is taken somewhere else. Someone matches them up by hand.
Application, call, agreement and payment are steps on one record.
Students and coaches need one place for content and progress
Lessons are on one platform, calls on another and messages in a group chat. Coaches cannot see who is falling behind without asking.
Content, calls, messages and progress sit in one portal, with a view for each role.
Programme data is hard to see as numbers grow
With twenty students you know everyone. With two hundred, nobody can say who has gone quiet, who is due to renew or which intake is doing well.
A live view shows engagement, renewals and results for each intake.
How it connects
One connected workflow.
Choose your kind of business. Each step hands over to the next automatically, with your team stepping in where judgement matters.
- 01
Application received
An application is captured and qualified before anyone spends time on a call.
The system
- Asks the qualifying questions
- Adds the applicant to your CRM
- Books a call for those who fit
Your team
Your team speaks to qualified applicants.
- 02
Enrolment
Agreement, payment and welcome happen in one flow.
The system
- Sends the agreement for acceptance
- Takes the payment or sets up instalments
- Opens portal access and sends the welcome
Your team
Your team welcomes the student in person where you choose.
- 03
Programme delivery
Content, calls and check-ins run to a schedule, and quiet students are noticed.
The system
- Releases modules on schedule
- Books coaching calls
- Flags students who have gone quiet
Your team
Coaches teach, and follow up the students who need it.
- 04
Renewal and results
Renewals, failed payments and results are tracked for every student.
The system
- Reminds students before a subscription renews
- Follows up failed payments
- Collects results and testimonials
Your team
Your team decides what to offer next.
- 01
Course booking
An employer or a learner books places on a course.
The system
- Shows course dates and places left
- Takes the booking with payment or a purchase order
- Confirms the places
Your team
Your team handles bespoke and in-house requests.
- 02
Joining instructions
Learners get what they need before the day, and you know who is coming.
The system
- Sends joining instructions and pre-course work
- Collects learner details
- Reminds learners before the day
Your team
Your trainers see who is attending.
- 03
Attendance and certificates
Attendance and results are recorded, and certificates follow.
The system
- Records attendance
- Issues certificates once results are confirmed
- Sends the employer a summary
Your team
Your trainers assess and confirm the results.
- 04
Renewal
Where a certificate expires, the learner and the employer hear from you before it does.
The system
- Logs each expiry date
- Invites rebooking ahead of time
- Shows the employer who is due
Your team
Your team speaks to employers about their training plan.
- 01
Parent enquiry
A parent enquires with the subject, the level and what their child needs help with.
The system
- Captures the enquiry
- Suggests available times
- Books an assessment or a trial lesson
Your team
Your team matches the student with the right tutor.
- 02
Lessons booked
Lessons, payment and reminders are set up together.
The system
- Schedules the lessons
- Takes payment
- Reminds the family and the tutor
Your team
Tutors teach.
- 03
Progress
Parents hear how their child is doing without having to ask.
The system
- Collects the tutor’s notes after each lesson
- Sends parents a regular summary
- Flags missed lessons
Your team
Tutors write the notes, and your team speaks to parents about any concern.
- 04
Renewal
Before a block of lessons or a term ends, the next one is offered.
The system
- Reminds the family before the block ends
- Offers the same slot again
- Asks for a review
Your team
Your team handles changes of tutor or timetable.
What we build
Everything we can fix for education.
Few businesses need all of it. We scope the build around what you already have and what is costing you most.
Growth systems
Funnels, CRM and follow-up. Every enquiry has a next step.
Automation
Connected workflows. Less repetitive work for your team.
- EnrolmentAgreement, payment and portal access in one flow.
- Reminders and check-insReminders before calls and lessons, and a check-in when a student goes quiet.
- Failed payment follow-upA failed instalment or renewal is flagged and followed up without anyone spotting it by hand.
- Certificates and expiry remindersCertificates issued once results are confirmed, with a reminder before each one expires.
- ReportingApplications, enrolments, engagement and renewals by intake, in one live view.
Custom software
Dashboards, portals and tools. Built for the way you operate.
AI systems
Your business knowledge. Put to work with human oversight.
- Enquiry and applicant chatAnswers questions about your programmes and books a call or a place.
- Call answeringCalls are answered when the office is busy. Course questions are handled and bookings are taken.
- Student support assistantAnswers students’ questions from your own course material and shows the source, with a route to a coach.
- Call summariesA coaching or sales call becomes notes, tasks and a draft follow-up for a person to check.
How we build
Built around your learners.
An education system holds personal details, payments and progress records. These are the rules we build to.
Safeguarding and any accreditation requirements stay with your organisation. We build the system around your policies.
See our approachA view for each role
Admins, coaches, sales and partners each have their own workspace. Students only see their own progress.
Care with young learners’ data
Where students are under 18, parents hold the account and access is limited to the staff who need it.
People teach and assess
The system delivers content and tracks progress. Feedback, marking and results stay with your team.
Built in your accounts
The system and its data sit in accounts in your organisation’s name. Hosting and retention are agreed with you in the written scope.
Case study
TMMB Academy
A multi-role operating system for running a TikTok Shop academy end to end.
- One portal with role-specific workspaces for admins, coaches, creators, sales, assistants and brands
- Onboarding, creator performance, subscriptions and payments
- Course modules, calls, messages and community resources
Do we have to move off our course platform?
No. We start with what you already use, connect to it where it allows and build around the gaps. We only suggest a move when the platform is the thing holding you back.
Can it replace several of our subscriptions?
Often, yes. TMMB Academy came to us with rising software subscriptions and moved to one portal. Whether that makes sense for you depends on what each tool does, which we look at in the audit.
How are payments handled?
Through your own payment provider, including instalments and subscriptions. The system records each payment against the student and flags any that fail.
Does AI teach or mark?
No. AI can answer questions from your own course material, summarise calls and draft messages. Teaching, feedback and results stay with your team.
How long does it take, and what does it cost?
Both depend on the scope. We start with an audit of how your organisation works now, then give you a written scope with the systems, integrations and measures we will judge the build by. Nothing is built until you have agreed it.
Guides
Guides for education businesses.
A custom platform for online academies
Applications, enrolment, courses and coaching in one platform, with the TMMB Academy build.
Read the guideGUIDEWhat should a client portal include?
The five features every portal needs, what to add later and what to leave out.
Read the guidePRICINGHow much does a custom client portal cost?
Price bands from £4,500, what each budget buys and what pushes the cost up.
Read the guideLet’s map your education workflow.
Tell us where you are and what is getting in the way. We will scope it before anything is built.