Industry-specific solutions
Systems for construction.
From quote request to completed job. Capture enquiries, book surveys, schedule crews and keep clients updated without the phone tag.
- Home improvement companies
- Building contractors
- Specialist subcontractors
- Fit-out and refurbishment firms
What gets in the way
Where construction businesses lose time.
The same three problems come up again and again. Each one has a fix that does not depend on anyone remembering.
Quote requests arrive by phone, email and social with missing details
A voicemail, a Facebook message and an email all ask for a price. None has the measurements, photos or address needed, so the first job is to go back and ask.
One form collects the job details and photos, whichever route the enquiry came by.
Survey and job scheduling depends on one person
The diary lives in one person’s head or on a whiteboard. When they are on site or off sick, nobody else knows which crew is where.
Surveys, crews and materials are scheduled in one place the whole team can see.
Clients chase for updates the team has not had time to send
The client wants to know when you are starting, what happens next and why the price changed. The answers exist, but nobody has had time to send them.
Clients get an update at each stage, and changes are agreed in writing.
How it connects
One connected workflow.
Choose your kind of business. Each step hands over to the next automatically, with your team stepping in where judgement matters.
- 01
Quote request
An enquiry is captured with the job details, photos and address.
The system
- Collects the job details and photos
- Creates the customer and job record
- Books the site visit
Your team
You call the customers worth quoting.
- 02
Survey and quote
The visit is confirmed, the findings recorded and the quote sent while the job is fresh.
The system
- Confirms the visit and sends a reminder
- Stores measurements and photos on the job
- Sends the quote and follows it up
Your team
You price the job.
- 03
Job scheduled
Once the quote is accepted, the deposit, crew, materials and dates are lined up.
The system
- Takes the deposit
- Schedules the crew and tells the customer
- Lists the materials to order
Your team
Your team does the work.
- 04
Completion and aftercare
When the job is finished, the invoice, guarantee and review request follow on their own.
The system
- Sends the final invoice
- Asks for a review
- Stores the guarantee and reminds you of follow-up visits
Your team
You sign off the job with the customer.
- 01
Enquiry or tender
A new project is logged with its drawings, its return date and who is pricing it.
The system
- Logs the tender and its return date
- Stores the documents on the project
- Reminds the estimator as the date approaches
Your team
Your estimator prices the work.
- 02
Pre-construction
Before work starts, the contract, programme and subcontractor documents are collected.
The system
- Tracks the documents each subcontractor must supply
- Flags insurance or certificates about to expire
- Shares the programme with those who need it
Your team
Your team appoints subcontractors and agrees the programme.
- 03
On site
Progress, variations and site records are captured as they happen.
The system
- Collects daily reports and photos from site
- Logs each variation and sends it for approval
- Shares progress with the client
Your team
Your site manager runs the job, and your team agrees variations.
- 04
Valuations and handover
Applications for payment go out on time, and snags are tracked until they are closed.
The system
- Reminds your team of each valuation date
- Tracks snags to completion
- Collects the handover documents
Your team
Your surveyor prepares the valuation and your team hands over.
- 01
Tender enquiry
Enquiries from main contractors are logged with their return dates.
The system
- Logs each enquiry and its return date
- Stores drawings and specifications
- Follows up tenders you have submitted
Your team
Your estimator prices the package.
- 02
Order and onboarding
When you win the work, the paperwork a main contractor asks for is ready.
The system
- Stores insurance, accreditations and method statements
- Sends the pack each contractor asks for
- Flags documents that are about to expire
Your team
Your team writes the method statements and risk assessments.
- 03
On site
Operatives, site sheets and variations are tracked against each job.
The system
- Schedules operatives against jobs
- Collects site sheets and photos
- Logs variations and who instructed them
Your team
Your supervisors run the work.
- 04
Payment
Applications go in by each contract’s deadline, and retention is not forgotten.
The system
- Reminds you of each application date
- Tracks what has been applied for, certified and paid
- Flags retention due for release
Your team
Your team prepares the application and chases payment.
What we build
Everything we can fix for construction.
Few businesses need all of it. We scope the build around what you already have and what is costing you most.
Growth systems
Funnels, CRM and follow-up. Every enquiry has a next step.
- Website and project pagesA site that shows your work and turns interest into a quote request.
- Quote request formsJob details, photos and address collected up front, so you can decide what is worth a visit.
- Enquiry and job pipelineEvery enquiry, quote and job in one place, with an owner and a next step.
Automation
Connected workflows. Less repetitive work for your team.
- SchedulingSurveys, crews and materials planned in one place the whole team can see.
- Quote follow-up and client updatesQuotes are followed up, and clients hear from you at each stage of the job.
- Variations and approvalsEach change is priced, sent for approval and recorded before the work is done.
- Document and date remindersInsurance, accreditations, valuation dates and retention each start their own reminders.
- ReportingEnquiries, quotes won, jobs in progress and money owed in one live view.
Custom software
Dashboards, portals and tools. Built for the way you operate.
AI systems
Your business knowledge. Put to work with human oversight.
- Call answeringCalls are answered when you are on site. The job details are taken and a visit is booked.
- Website and message repliesAnswers common questions about your services and areas covered, and starts a quote request.
- Knowledge assistantAnswers your team’s questions from your own method statements, specifications and procedures, and shows where each answer came from.
How we build
Built for the site and the office.
A construction system has to work from a phone on site and stand up when a job is disputed. These are the rules we build to.
Health and safety and contract compliance stay with your business. We build the system around your process.
See our approachChanges agreed in writing
Every variation is logged with who asked for it, the price and the approval.
A record of every job
Photos, site sheets, documents and client messages are kept on the job, with dates.
Access by role
Office, site and subcontractors see their own work. Clients only see their own project.
Built in your accounts
The system and its data sit in accounts in your business’s name. Hosting and retention are agreed with you in the written scope.
Do we have to replace our job software or spreadsheets?
Only where they are the problem. We start with what you already use, connect to it where it allows and build around the gaps.
Will the team on site use it?
It is built for a phone. A crew member sees their jobs and sends photos or a site sheet in a few taps. We train the team at launch and hand over documentation.
Can clients see progress?
Yes. A client portal shows the stage of the job, photos, documents and any variations waiting for their approval.
Does AI price jobs?
No. AI can take the details of an enquiry, answer common questions and draft messages. Pricing stays with you.
How long does it take, and what does it cost?
Both depend on the scope. We start with an audit of how your business works now, then give you a written scope with the systems, integrations and measures we will judge the build by. Nothing is built until you have agreed it.
Guides
Guides for construction businesses.
AI receptionist: what it can and can’t do
Which calls a voice agent handles well, where it needs a person, and the UK rules on outbound calls.
Read the guideGUIDEWorkflow automation: what to automate first
A simple scoring test for which tasks to automate and which to leave to people.
Read the guideGUIDEThe sales-to-delivery handoff checklist
What should pass to delivery when a client signs, and what to automate.
Read the guideLet’s map your construction workflow.
Tell us where you are and what is getting in the way. We will scope it before anything is built.