Industry-specific solutions
Systems for media & entertainment.
Keep briefs, production and approvals moving. Connect enquiries, projects, reviews and delivery for your team and your clients.
- Video and production companies
- Creative and content studios
- Event companies and venues
- Publishers and creators
What gets in the way
Where media & entertainment businesses lose time.
The same three problems come up again and again. Each one has a fix that does not depend on anyone remembering.
Briefs arrive incomplete and scattered
A brief arrives as a voice note, a deck and three emails. The budget, the deadline and who signs off are missing, so the project starts with questions.
A structured brief collects budget, dates, deliverables and approvers before work starts.
Review rounds run over email and chat
Version four is in an email, the comments are in a chat and someone approved version three by phone. Nobody is sure which cut is final.
Each version is reviewed in one place, with comments and approval recorded.
Delivery and reporting take longer than the work
Exporting, naming, uploading, sending links and writing the wrap-up report all land at the end of the project, when the team has moved on.
Delivery follows a checklist, and the report is drafted from the project record.
How it connects
One connected workflow.
Choose your kind of business. Each step hands over to the next automatically, with your team stepping in where judgement matters.
- 01
New brief
A brief is captured with budget, dates, deliverables and who approves.
The system
- Collects the brief in a set format
- Creates the project
- Books the kick-off call
Your team
Your producer talks the brief through with the client.
- 02
Scope and schedule
The quote is accepted online, and the project is set up from it.
The system
- Sends the quote for acceptance
- Creates tasks and owners from the scope
- Tracks crew, kit and locations
Your team
Your producer plans the shoot.
- 03
Review and approval
Each cut is shared in one place, and approvals are on the record.
The system
- Shares each version by private link
- Collects comments in one place
- Records who approved what, and when
Your team
Your editors make the changes.
- 04
Delivery
Final files go out against a checklist, and the paperwork stays with the project.
The system
- Runs the delivery checklist
- Sends the final files
- Stores releases and licences with the project
Your team
Your team checks the masters before they go.
- 01
Client onboarding
A new client gives you brand assets, access and approvers in one go.
The system
- Collects assets, access and contacts
- Sets up the client’s workspace
- Books the kick-off
Your team
Your account lead runs the kick-off.
- 02
Requests
Work is requested through one form, so nothing arrives by chat and gets lost.
The system
- Captures each request with its deadline
- Adds it to the board
- Tells the client where it stands
Your team
Your team agrees priorities with the client.
- 03
Review and approval
Drafts are reviewed in the portal, and the approved version is clear.
The system
- Shares each draft for comment
- Reminds approvers who have not responded
- Records the approval
Your team
Your team makes the changes.
- 04
Reporting
Results are pulled together on a schedule, without a day of copy and paste.
The system
- Pulls results from the channels you publish on
- Drafts the report
- Sends it once a person has checked it
Your team
Your team adds the commentary.
- 01
Event enquiry
An enquiry is captured with the date, the numbers and the budget.
The system
- Checks the date against the diary
- Sends the brochure or proposal
- Books a viewing or a call
Your team
Your team speaks to the enquiries that fit.
- 02
Booking
The contract, deposit and payment schedule are handled in one flow.
The system
- Sends the contract for signature
- Takes the deposit
- Sets the payment schedule
Your team
Your team agrees the details with the client.
- 03
Run-up
In the weeks before, the details are collected and suppliers are kept in step.
The system
- Collects final numbers, menus and timings
- Reminds the client of payments due
- Shares the running order with suppliers and staff
Your team
Your event manager plans the day.
- 04
After the event
The final invoice, the thank-you and the next conversation follow on their own.
The system
- Sends the final invoice
- Asks for a review
- Follows up about the next booking
Your team
Your team handles feedback.
What we build
Everything we can fix for media & entertainment.
Few businesses need all of it. We scope the build around what you already have and what is costing you most.
Growth systems
Funnels, CRM and follow-up. Every enquiry has a next step.
- Website and showreel pagesA site that shows the work and turns interest into a proper brief.
- Brief and enquiry formsA structured brief that collects budget, dates and deliverables before the first call.
- Client and project pipelineEvery enquiry, quote and live project in one place, with an owner and a next step.
Automation
Connected workflows. Less repetitive work for your team.
- Project set-upAn accepted quote creates the project, its tasks and its owners.
- Approval remindersApprovers are reminded until they respond, so a review round does not stall.
- Contracts, deposits and payment schedulesSigned, paid and scheduled in one flow, with reminders before each payment.
- Delivery checklistsFiles, formats, releases and licences checked off before anything is sent.
- ReportingProject status, team capacity and client results in one live view.
Custom software
Dashboards, portals and tools. Built for the way you operate.
AI systems
Your business knowledge. Put to work with human oversight.
- Enquiry repliesAnswers common questions about your services and availability, and collects the brief.
- Call answeringCalls are answered when the team is on a shoot or at an event. The details are taken and a call-back is booked.
- Meeting notesA client call becomes a summary, a task list and a draft follow-up for a person to check.
- Knowledge assistantAnswers your team’s questions from past projects, templates and brand guidelines, and shows where each answer came from.
How we build
Built for client work.
Creative work depends on clear approvals and on keeping each client’s material separate. These are the rules we build to.
See our approachApprovals on the record
Every version, comment and sign-off is logged with a name and a date.
Each client sees only their own work
Every client has a separate space. Nothing crosses between accounts.
People approve what goes out
AI can draft and summarise. Nothing is sent or published until a person has checked it.
Built in your accounts
The system and its data sit in accounts in your company’s name. Hosting and retention are agreed with you in the written scope.
A related build
Agentryx
Agency operating problems, turned into a multi-tenant software platform.
This is our own platform, built for agencies. It is shown here because studios and production companies need the same things: client onboarding, shared progress and approvals in one portal.
- Branded client onboarding from a single link
- Delivery boards and tasks shared between the agency team and each client
- Ad performance reporting across Meta, Google Ads and GoHighLevel
Do we have to replace our project management tool?
No. We start with what you already use, connect to it where it allows and build around the gaps. We only suggest replacing a tool when it is the thing holding you back.
Will clients need another login?
How clients sign in is agreed during scoping. It can be as light as a private link for a single approval, or a full portal for clients you work with every month.
Can it handle large video files?
The system manages versions, comments and approvals. The files themselves stay in the storage or review tool you already use, or one we agree with you.
Does AI create our work?
No. The creative work is yours. AI is used for the admin around it: notes, summaries, drafts and reports, each checked by a person.
How long does it take, and what does it cost?
Both depend on the scope. We start with an audit of how your company works now, then give you a written scope with the systems, integrations and measures we will judge the build by. Nothing is built until you have agreed it.
Guides
Guides for media & entertainment businesses.
How much does a custom client portal cost?
Price bands from £4,500, what each budget buys and what pushes the cost up.
Read the guideGUIDEThe real cost of disconnected tools
A worked example of the hidden time, errors and missed enquiries.
Read the guideGUIDEThe sales-to-delivery handoff checklist
What should pass to delivery when a client signs, and what to automate.
Read the guideLet’s map your media & entertainment workflow.
Tell us where you are and what is getting in the way. We will scope it before anything is built.