Custom software
Client Portals
Branded portals where clients onboard, share files, approve work and see progress without another email thread.
Interactive demo · illustrative data
See it working.
Click through it yourself. Nothing here is connected to a real account.
What you’ll do · about 30 seconds
- You are the client.
- Approve a design or ask for changes.
- Pay the invoice and message the team.
What this could be worth · example maths
8 hours a week of "where are we up to?" calls and emails gone, at £35 an hour, and invoices paid in one click: ≈ £14,500 a year saved
The problem
Why businesses come to us.
Client work scattered across email, shared drives and chat makes you look less organised than you are, and every update becomes a status meeting.
What’s included
- Branded client onboarding
- Files, approvals and messages in one place
- Task and progress views for each client
- Reports and documents clients can open any time
- Access scoped so each client only sees their own work
What changes
What it means for your team.
01
Clients always know where things stand
02
Fewer status calls and chasing emails
03
A more professional experience from the first week
Works well with
Connect it to the rest of the system.
Used in
Industries we build this for.
Before we start
Who this is for.
We would rather tell you now than halfway through a build.
A good fit
- Service businesses answering "where are we up to?" all week
- Teams sending files, approvals and invoices across email threads
Not the right fit
- One-off jobs with no ongoing client relationship
- Businesses whose clients will not log in to anything
What is a client portal?
A private, branded login area where your clients onboard, share files, approve work, message your team and see progress. It replaces the mix of email threads, shared drives and status calls.
How much does a custom client portal cost?
It depends on the roles and workflows. A portal for one client type (login, onboarding, files, messages, progress) is £4,500 to £10,000. Several roles, approvals, payments or integrations is £10,000 to £20,000. Multi-role or white-label platforms with complex workflows are £20,000 to £30,000 or more.
Should we buy portal software or build our own?
Buy when an off-the-shelf portal already fits how you work and you are happy to pay per user. Build when your process is specific, when you want it under your own brand, or when subscription costs keep rising with every client you add.
Can each client only see their own work?
Yes. Access is scoped so each client sees only their own files, tasks and messages, and your team sees what their role allows.
Guides
Before you build client portals.
How much does a custom client portal cost?
Price bands from £4,500, what each budget buys and what pushes the cost up.
Read the guideGUIDEWhat should a client portal include?
The five features every portal needs, what to add later and what to leave out.
Read the guideINDUSTRY GUIDEA custom platform for online academies
Applications, enrolment, courses and coaching in one platform, with the TMMB Academy build.
Read the guidePRICINGWhat does custom software cost in the UK?
What moves a build up or down the range, with a worked example.
Read the guideCOMPARISONGoHighLevel alternative: a system you own
When to stay, when to move, and how to move off safely.
Read the guideGUIDEWhat is a client portal?
Meaning, uses and cost, in plain English.
Read the guideINDUSTRY GUIDEClient portal development in Manchester
Onboarding, files, approvals and progress in one branded place.
Read the guideINDUSTRY GUIDEProject and client portal software for media production
Projects, reviews and approvals in one place, and when a project tool is enough.
Read the guideINDUSTRY GUIDEReal estate investor portal
Deals, documents and updates for private investors, approved by a person.
Read the guideReady to talk about client portals?
Book a free call. Tell us where you are and what is getting in the way, and we will scope it before anything is built.