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Agency operations guide

Client retention risk review

Retention problems rarely begin at renewal. Use delivery, communication and outcome signals to decide which accounts need attention now.

01

Delivery signals

Look for repeated friction in the work itself.

  • Overdue commitments and repeated rework
  • Approvals waiting longer than agreed
  • Work with no named owner or next date
02

Relationship signals

Check whether the client still understands the plan and feels heard.

  • Days since a useful strategic conversation
  • Unresolved concerns or changed expectations
  • Declining engagement with reports and requests
03

Recovery plan

Give every at-risk account one owner and one dated intervention.

  • State the problem without softening it
  • Agree the corrective action with the client
  • Review progress before the next renewal conversation
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